PRIVACY POLICY

Who are we?

We are Motive Pictures, a production company. Our contact details are set out at the end of this Privacy Policy. 

What does this Policy cover?

This Privacy Policy covers our use of personal data through the website, and generally as part of our business but we have a separate privacy policy that covers contributors and talent that we may work with.  

What personal data do we collect about you and why?

We collect personal data directly from you as follows:

• Information you provide to us for us to perform any contract obligations to you (including financial information to ensure you can be paid and contact details).
• Information you provide to us to enable us to correspond with you or your agent or next of kin and deal with any queries (including contact details and correspondence).
• Information you provide to us to enable us to determine whether you are right for a particular role in a production.
• You may also choose to give us special categories information such as health, religion, trade union or sexual orientation data – for example you may choose to give us health or religious information to ensure we are able to ensure your dietary requirements are met in any production.
• Footage, scripts, rushes and log files in connection with the production.
• We may also need to collect some health information from you to provide to our insurers and for health and safety purposes.

We may also receive some personal data about you from other sources as follows:

• Correspondence and information provided through your agent where relevant.
• Information, references and recommendations to enable us to determine whether you are suitable for a particular role in a production.

What legal basis do we have for using your information?

Under data protection law we have to have a specific lawful basis for the processing of your data. We rely on several lawful bases for different activities as follows:

• Some processing is necessary for the performance of a contract we have with you. We need to process payment details in order to pay you for example and we need the footage created under the contract to carry out our contracted production.
• Some processing is necessary for our legitimate interests. We need to correspond with you in relation to the production for example and to keep a record of any incidents, queries and complaints.
• If we are processing special category information (such as health information), which we need because it is relevant to the production or to ensuring health and safety on set then we obtain your consent. Some footage may involve sensitive topics depending on the production. Please note that, you may withdraw your consent but this may impact your ability to continue in the production and in some situations we may still continue to use data or footage regardless, for example if it is in the public interest.
• When working with children, we always inform the person with parental authority and get their consent where necessary.

How long do we keep your personal data for?

We keep your information only for as long as is necessary for the relevant purpose. For example, if we have a contract with you, this will be for no more than 6.5 years after expiry in order to assist us with any contractual claims.

Who do we share your personal data with?

We don’t sell personal data. Data may be shared in the following circumstances:

• With professional advisors;
• In order to conduct checks on you to verify the information you have provided us with where you are being considered for a position or contract with us;
• In the event of a sale of the company or its assets;
• With suppliers but only subject to robust contractual protections;
• Insurers;
• Your agent or next of kin where required;
• With clients on a need to know basis.

Do we make automated decisions concerning you?

Automated decisions are those made without human intervention that have a legal effect on you or other similarly significant effect (for example determining whether you are eligible for a job). We carry out this type of processing activity.

Do we transfer your data outside Europe?

We may sometimes transfer your personal data to countries outside the UK and European Economic Area, for example if we are using a supplier based elsewhere or filming will happen overseas. You can find the list of member states in the European Economic Area here. The privacy laws in countries outside the European Economic Area and UK may be different from those in your home country. Where we transfer data to a country that has not been deemed to provide adequate data protection standards, we always have security measures and approved European model clauses or other adequate safeguards in place to protect your personal data.

What rights do you have in relation to the data we hold on you?

By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from the data protection regulator in your country. In the UK this is the Information Commissioner.

We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:

• baseless or excessive/repeated requests, or 
• further copies of the same information.

Alternatively, we may be entitled to refuse to act on the request in some circumstances.

Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we’ll come back to you and let you know.

Rights and what they mean:

1. The right to be informed

You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we’re providing you with the information in this Privacy Policy.

2. The right of access

You have the right to obtain access to your information (if we are processing it), and certain other information (similar to that provided in this Privacy Policy). This is so you’re aware and can check that we’re using your information in accordance with data protection law.

3. The right to rectification

You are entitled to have your information corrected if its inaccurate or incomplete.

4. The right to erasure

This is also known as the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there is a compelling reason for us to keep using it. This is not a general right, there are exceptions.

5. The right to restrict processing

You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.

6. The right to data portability

You have rights to obtain and reuse your personal data for your own purposes across different services. This is not a normal scenario for companies of our nature but if you have any questions you can contact us.

7. The right to object to processing

You have the right to object to certain types of processing, including processing for direct marketing or where we are relying on our legitimate interests for processing.

8. The right to lodge a complaint

You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.

9. The right to withdraw consent

If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes. 

How can you contact us?

If you are unhappy with how we’ve handled your information or have further questions on the processing of your personal data, please email or write to us at Motive Pictures, 2/3 Floor, 22-23 James Street, London WC2E 8NS.